How to Delay or Schedule Sending Email Messages in Outlook
Have you ever had an “Oh no!” Moment immediately after pressing the button send to button in an email? I know I have The email goes straight to the recipient’s inbox and there’s nothing you can do about it. And no matter how many grammatical errors you spot, there’s no turning back.
Lucky for us MicrosoftOutlook is a solid email client with an impressive list of features. With the right adjustments here and there, even after hitting the submit button, we can give ourselves some wiggle room to make the necessary corrections.
Knowing how to delay sending your emails can be extremely important. Let’s say you’re exchanging emails with a prospect who lives in a completely different time zone than yours. It would be better if your email notifications didn’t wake you up at 3am. You can be smart and schedule the email to go out when that person is available.
In this article, we introduce some methods to help you send messages later. Here are step-by-step tutorials on how to delay sending a single email in Outlook. (Method 1). If you want to delay every email you send, it’s a good idea to set up a rule that runs automatically in the background and delays sending. (Method 2).
Whichever method you end up following, don’t overreact by moving your posts. Note that some versions of Outlook and some email clients use the original sent date when sorting the mailing list. Therefore, the recipient may lose their emails if they delay them for too long. Oh, and don’t forget to test properly before relying on any of the following methods for anything significant. Let us begin.
Method 1: How to delay message delivery in Outlook
Unless you expect to delay messages that often, delaying a single message is much more appropriate. The following guide works in Outlook 2016, Outlook 2013 and Outlook 2010. If you are using Outlook 2007, please read the note Paragraphs under each step for the exact Outlook 2007 paths.
Do not click immediately after completing your email send to Button. Instead, follow the instructions below:
- After writing your message, click possibility Tab and go to Late delivery.
Note: In Outlook 2007, switch to Options > More Options and click Late Delivery.
- down now delivery optionsactivate it not deliver beforehand check box. Next, click the Date and Time drop-down lists to select the appropriate values.
Note: In Outlook 2007, click message options to access the menu where you can select the delivery date and time.
- Now you can click safely send to. The message will remain in your outbox until the delivery time is reached.
If you decide to send your message before the date set above, do the following:
- Expand the Outlook folder and click on the message you previously moved.
- Fury possibility and click Late delivery.
Note: In Outlook 2007, switch to Options > More options and click Late delivery.
- Just uncheck the box next to it Do not deliver beforehand.
- Close the settings window and press send to.
Method 2: Delay all emails with one rule
If you want some wiggle room after clicking the Submit button, this method will solve your problem. You can delay the sending of all your emails by a certain number of minutes by applying a rule in Outlook. However, you can’t put them off for more than 120 minutes, but I think that’s more than enough. What you need to do:
- In the main Outlook window, click the Binder Language.
Note: In Outlook 2007, open the instruments menu and then click rules and warnings.
- Then search and click Manage rules and alerts.
- After a moment, the Rules and Alerts dialog box should appear. Click on Email Rules tab to expand it.
- Click on new rule.
- when you see them Rules dialog box, click Apply rules to the messages I send (under Start with an empty rule). paste Next to go further.
- You will now see a list of conditions that you can apply. If you want the rule to apply to all emails you send, don’t select any of the conditions and click Next.
- You have to click Yes in the next confirmation window.
- Now in the following list of actions, check the box next to Delay delivery by a few minutes. Then click”a number of” to Stage and enter the number of minutes to delay delivery of all your emails. You can enter the values manually or use the up and down arrows to adjust the value. paste TO THE RIGHT When it’s over
- If you are satisfied with the rule created, tap the button Next Button.
- You’ll see another set of exception rules. If you want the rule to apply to all emails, tap again Next without ticking a box.
- Now on the final screen of the Rules Wizard, enter a name for the newly created rule. Make sure the box next to Activate this rule activate and press End.
- You can go back Rules and Warnings window and click Email Rules. Confirm that the rule you created earlier exists by making sure the box next to it is checked. paste Use to complete the process.
Note: Please note that the rule configured above will not be applied when Outlook is closed. So if you want to make sure your emails are delivered after the deadline, make sure you keep Outlook open.
Whichever method you used, remember to test it properly before relying on it for anything important. It’s important to verify that your email service provider is using the time you originally clicked. send to or the time Outlook actually sends the message after the delay.
Although I got your attention, you should know that there are many plugins that will help you delay emails. SendLater, Email Scheduler, and SetDeliveryTime are good free alternatives. However, if you don’t want to access more customization options, using Outlook’s native email delaying methods should be more than sufficient.